Position Overview

The Clerical Support worker is responsible for clerical and data entry work performed at the Adult Education office.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed in relation to the position. This is not a comprehensive listing of all responsibilities or tasks; other work may be assigned when deemed appropriate:

• Manage multiple databases to ensure accurate record-keeping and data organization.
• Enter required grant data accurately into NRS to meet monthly, quarterly, and year-end deadlines.
• Maintain appropriate records and follow required procedures and practices for attendance and assessment data. 
• Maintain required security of student data in compliance with FERPA. 
• Complete regular error checks and data clean-up in NRS to ensure accurate reporting. 
• Ensure data is accessible in a timely manner to staff and other stakeholders.
• Organize and prioritize tasks to meet all local, state, and program deadlines. 
• Monitor and evaluate student outcomes including, but not limited to pre/post testing with state mandated assessments. 
• Participate in staff meetings and professional development 
• Scans documents and labels items. 
• Inventories supplies. 
• Performs basic word processing. 
• Organizes digital files and materials.
• Prepares mailings and assists with filing. 
• Other assignments as required.

Qualifications

Below are the qualifications for this position:

• High School diploma or GED required 
• Knowledge of standard office practices and procedures; knowledge of MS Office Software 
• Must have Excel knowledge 
• Ability to perform office work quickly and efficiently while maintaining accuracy; plan, organize, and prioritize work effectively; communicate effectively; work cooperatively with others; and work under pressure with frequent interruptions

Physical Requirements

The following provides a brief description of physical requirements for this position:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

FLSA status: Non-Exempt

Salary: Banded Rates, Band 5

ORGANIZATIONAL RELATIONSHIP:

This part-time hourly position reports to Supervisor, Adult Education.

ADDITIONAL DETAILS

This is a part-time, non-benefited, hourly position. No guarantee of minimum hours